![]() ![]() Let's peek into Word 2003, to get a feeling of how labels are viewed in Office applications. Like for my classes, I didn't buy any actual labels, but invented my own. I am not going to explain how to use the wizards, but they provide a good introduction, especially in the way they fail. Although the screen shots are from version 2003, exactly the same method works in all versions. This article demonstrates a simple and efficient way to handle labels in Access, perhaps pleasant enough for them to become fun again. The wizard, obviously, isn't a typographer. The second problem, how to print several compositions on one large "label sheet" is a distinct task, but in reality an easy one. A typographer will automatically treat a label as nothing more than a special paper size, and compose content for that size. The "wizard", just like Word, doesn't use virtual pages, but tries to solve everything using the physical page. There are explanations for all of them, just as tedious as the symptoms, but their fundamental cause is simple. There is obviously some magic involved: sometimes it works and other times you are informed that "some data may not be displayed" or that "the section width is greater than the page width", you get the wrong paper size, or experience some other mishaps. If you have used the "label wizard", you probably think the latter. It was no longer possible to cover labels, envelopes, columns, and basic mail-merge in one day labels alone required one day. Something be be feared and somewhat magical, like many other features of that program. Once I (reluctantly) switched to Word, the fun was gone. Before the morning break, every student had printed a first sheet of "fake" labels, in reality photocopies of an original with hand-drawn rectangles. The program was WordPerfect - some antique DOS version without even a print preview feature - and it was fun because it was easy, and it worked. The first time I had to teach "labels", it was fun. In the last movie, we'll explore a few more options and create a custom label.Printing labels is one of those things that can be surprisingly fun or extremely tedious, depending on the program being used. So, now you have the basics of creating and printing labels in Word. Then, load your label sheets in the printer, and click Print. Now you can drag a corner handle to resize the picture, and then click the center of the picture and move it into place.įinally, when the layout of the first label looks the way you want it, go to the MAILINGS tab, and Update Labels one last time.Ĭheck the print preview to see what the label sheet looks like without the gridlines. It is probably a good idea to use something fairly simple.Ĭlick this LAYOUT OPTIONS button next to the picture, and select Square. Then, click Pictures, and choose a picture. The last thing we'll do is add a small graphic in each label.Ĭlick ahead of the first line of text in the first cell, and go to the INSERT tab. In case you hadn't noticed, Word lays out the labels by using a table.Īgain, you don’t want to change the cell size or margins.īut you can click this icon to select the table, and then click this button to center the text against the left margin. You also have formatting options you can use on the TABLE TOOLS tabs. The only thing you don't want to do is change the alignment of the cell borders, because then the text won't line up with the labels when you go to print. You can also use any of the other font or paragraph options.įor example, you may want to add a color or change the font style. Then, go to the MAILINGS tab and click Update Labels. That should leave plenty of room for an additional line or two. Let's try changing the Line spacing, At value to point 6. ![]() Select all the text in the first cell, click Line and Paragraph Spacing, and Line Spacing Options. Let's change the line spacing, so the last line isn't chopped off. If you want to modify the look of the label content, you can go to the HOME tab and use any of the text formatting tools. Then, make sure the first entry is selected in the Preview area and click OK. Now, what about the formatting? If you want to modify the address block, start by deleting the old one in the first label.Ĭreate a new address block. Then, you can click an item and type, or add a New Entry. If you want to change the actual content of the list, click the Data Source, and click Edit. Here, you can decide which names you want to place on the labels, without changing the list itself. If you want to change the names or addresses, you can Edit Recipient List. After you initially set up your labels, you can make changes and add finishing touches before you go to print. ![]()
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